Hello,
I have been given a task to identify potential duplicated invoices made. I have managed to extract all AP data from SAP R/3 which shows all invoices paid for a given year.
I want to use this data either on Excel or Access to identify duplicated invoices. However, the criteria I want to use is based on the following:
- Same vendor number, same invoice number, same invoice date and same invoice amount, or
- Same vendor number, same invoice number, same invoice date and different invoice amount, or
- Same vendor number, same invoice number, same invoice amount, different invoice date, or
- Same vendor number, same invoice date, same invoice amount, different invoice number, or
- Same invoice number, same invoice date, same invoice amount, different vendor number, and so on…
So based on either set of criteria shown above, a report must be pulled out that shows me the duplicated invoices.
In relation to the invoice numbers, it would also be beneficial to pull out invoices who have similar reference numbers. For example, if the same invoice is captured twice on SAP – one with a reference number “1234” and the other with “1234.” SAP thinks that two different invoices were captured but in fact it’s the same invoice. This could also be a duplicated invoice.
Is there some macro, or code, of set of rules that I can use either on Excel or Access to implement this? I have looked everywhere but have not come up with a proper solution.
In essence, I want to use Excel or Access as an audit software.
Any help will be much appreciated.